By Mark Whitehorn
Available Access 2003 assumes that you simply begin with very little wisdom of entry or databases and takes you to the purpose the place you could create and use a multi-table database. beginning with the fundamental components of a databaase - tables, varieties, queries and experiences, the authors assist you to create basic examples of every utilizing the entry wizards the place acceptable, and the way to hand-build them so you might in achieving greater than you could utilizing simply the wizards. when you are happy with making a easy database which shops its info in one desk, the authors circulate directly to a number of tables - why you wish them, and the way they are often used to create rather potent multi-table databases. available Access 2003 is written in a hugely readable kind, with plenty of examples, tricks and methods for construction tables, extracting info and producing studies.
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They’re not only for locating information in the database but also for discovering trends in the data. A query can find all the sales of yellow telephones made over the last six months. Indeed, if it was more helpful for you, the query could be constructed to show you the sales per month for the last six months so that you could see if sales are booming or fading. Reports – printed output from a database Click on the Reports tab to see what reports the Addresses database contains. Double click on the report called AddressesByLastName.
However, once a table has been created and you start entering data, Access treats the data in a table very differently. Every record that you create and/or edit is treated as a valuable entity. As soon as you move to another record, the one upon which you have been working is saved to disk. The good news is that the data in your database is much more likely to survive if your machine has a problem. The bad news is that you cannot undo multiple edits to multiple records. Some undo ability is allowed via the interface, and the general rules are as follows: • If you are adding a new record, or editing an existing one and you haven’t moved off that record, you can move the cursor along that record and alter or add to each field.
Select the ClubMembers table from the pop down list of Tables/Queries (unless it’s already selected) and then inspect the list of Available Fields below. For this example I’ll include, say, the FirstName, LastName and City fields. Now click the Next button, give your query a name (I’ve used People) and click Finish to accept the default ‘Open the query to view information’. 37 4 Queries – finding data ❛ As a general rule it is worth picking memorable and informative names for the objects that you create in Access.